Administrative Associate Job in California – USA ( Visa Sponsorship Available)

Job Position: Administrative Associate Job in California – USA ( Visa Sponsorship Available)
Company: Jobility
Salary: $40 – $42 per hour-Full-time
Location: Palo Alto, CA,USA

We are seeking an administrative professional with experience working with Graduate Financial Systems (GFS).

The role involves providing administrative support to approximately four faculty members and their research labs, including processing expense and travel reimbursements, completing purchase orders, and scheduling meetings.

Key Responsibilities:

• Process expense reports and travel reimbursements
• Assist with GFS entries for postdocs and graduate students
• Manage student appointments, reappointments, and visa processing
• Maintain GFS records and student insurance
• Schedule meetings and provide general administrative support
• Managing J-1 Visa processing for visiting scholars (VSRs) and students who may need visa sponsorship to work or study at the institution.

**Prior Stanford experience is HIGHLY desired and desiring experience working with Graduate Financial Systems (GFS)

Processing expense and travel reimbursements, providing administrative assistance to approximately 4 faculty members and their labs. Complete purchase orders and scheduling meetings.

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Do you have experience working with Graduate Financial Support system (GFS)?
• Do you have experience processing expense reports and travel reimbursements?
• Do you have experience in completing purchase orders?
• Do you have experience in scheduling meetings?
• Have you previously worked at Stanford University?

Experience:

• Administrative Associate: 3 years (Preferred)
• manage appointments, reappointments, and visa processing: 3 years (Preferred)
• processing Visa: 3 years (Preferred)

Ability to Commute:

• Palo Alto, CA 94305 (Required)

Ability to Relocate:

• Palo Alto, CA 94305: Relocate before starting work (Required)

How To Apply

If you believe you’re a great fit for the role, click ‘Apply Now’.

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