Practice Experience Program Secretary

Practice Experience Program Secretary


Job Position: Practice Experience Program Secretary

Company: Dalhousie University

Expected salary:

Location: Halifax, NS

Practice Experience Program Secretary Job Details:


The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the Administrative Manager, the Practice Experience Program Secretary organizes and manages administrative functions of the Practice Experience Programs (PEP).
Key Responsibilities

  • Supports student fieldwork site placement process. Prepares site requests and submits to PEP Coordinator for review. Communicates with existing/identified sites. Tracks placements and liability insurance information. Organizes and maintains a range of site-related data and documentation.
  • Coordinates and tracks site visits for quality assurance purposes. Ensures timetable entries and course enrolments are correct for PEP. Completes reports from data from the site visits to meet accreditation standards.
  • Distributes PEP materials to students. Collects, tracks and stores student documentation required for placements. Verifies student licensing requirements with provincial pharmacy regulatory authorities are met and students fulfill site-specific onboarding requirements, contacting students as required.
  • Ensures student submission of all required assessment and evaluation materials and follows-up with students as needed.
  • Serves as a general support to students including providing information regarding policies, timelines, requirements, assessment tools, resources. Answers general site and preceptor questions. Redirects queries to appropriate PEP team member as required.
  • In a back-up capacity (breaks, lunches, vacation, etc.) performs College of Pharmacy reception duties. Assists other administrative staff in back-up capacity and during occasional peak periods.

The successful applicant will be required to report to work in-person on campus until the probationary period and required training is complete, after which they will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

  • Business/office administration diploma with approximately three years’ related experience (or equivalent combination of training and experience).
  • Must have demonstrated strong communication (verbal and written) and interpersonal skills.
  • Proven ability to work independently, with strong organizational and prioritization skills and adaptability to change in technology, scheduling, and systems.
  • Proficiency in MS Office (Word, Excel, Access, and PowerPoint) with the demonstrated ability to learn new programs.


  • Experience with content/course management systems is preferred.
  • Knowledge of or work in a university setting.

Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (, in particular:
– Self-Awareness & Professionalism
– Respect & Inclusion
– Knowledge & Thinking Skills
– Communication
– Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .
Posting Detail Information
Number of Vacancies 1
Open Date 01/24/2024
Close Date 01/31/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

How to Apply?

If you believe you’re a great fit for the role of Practice Experience Program Secretary Apply Now!

Also, Check out More Practice Experience Program Secretary Vacancies in Canada.



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