Events And Travel Admin Job In Arizona

Job title: Events and Travel Admin

Company: bluemedia

Expected salary:

Location: Tempe, AZ

Events and Travel Admin Job Details:

We offer a rich benefits package that includes:

Health Insurance: two plan options to fit each Team Member’s individual needs through United Healthcare

Dental: one plan available for Team Members through United Healthcare

Vision: one plan available for Team Members through United Healthcare

Basic Life and AD&D: paid for by the employer

Voluntary Accident, Critical Illness, Life/AD&D, STD, LTD: voluntary coverage available through United Healthcare

Paid Time Off (PTO) and Paid Holidays

401k Plan

Biweekly Paydays

Do you have boundless energy? A passion for perfection? Are you looking for a fun place to work, with a company that believes in hiring character, building discipline, and empowering talent? If so, then we want to hear from you!

bluemedia is an internationally recognized signage company with an award-winning track record in large format graphics, sports and events signage, fleet vehicle wraps, and structural fabrication. We’re always on the lookout for talented and creative leaders that are dedicated to growing both personally and professionally.

IF WORKING ON THE SUPER BOWL, PRO BOWL, FORMULA 1 RACES, THE PEBBLE BEACH PRO-AM, AND OTHER HIGH PROFILE PROJECTS SOUNDS LIKE FUN, YOU’RE IN THE RIGHT PLACE.

Please read the information below and submit your resume today!

Job Summary

The Events and Travel Admin aids in the coordination of Corporate and Divisional meetings and events for both employees and the public. They assist with project support, 3rd party relationship contracts, and provide vital office support. This includes overseeing meeting logistics, reporting processes, and budgeting activities. Their administrative expertise ensures the seamless operation of the events and travel department. Their meticulous attention to administrative details ensures the smooth functioning of the events and travel department.

Duties and Responsibilities

Assist bluemedia teams in planning, coordinating, and managing budgets for meetings and projects.
Address daily concerns related to employee and non-employee travel.
Support and communicate the Travel Program to employees to ensure they understand relevant policies and procedures.
Assist in coordinating travel for large projects, ensuring adherence to procedures and collaborating with team members.
Assist the Sr. Contracts Manager with task related to contract administration.
Provide essential office support, including managing office supplies, coordinating mail distribution, and maintaining a well-organized filing system for event and travel documents.
Help establish and nurture vendor relationships across all corporate locations to facilitate the procurement of services.
Assist in maintaining relationships with preferred airlines, hotels, and car rental agencies.
Support in compiling and distributing value-added reports related to events and travel.
Contribute to the identification of process improvement opportunities and help gather feedback from post-event surveys.
Attend pre and post event meetings to understand group needs and provide feedback.
Collaborate in pre-event and post-event meetings for medium to large-sized groups.
Participate in essential meetings such as Banquet Event Order meetings and block reviews.
Coordinate with the corporate travel agency to ensure timely ticketing.
Maintain a high level of attention to detail in all tasks.
Travel and assist onsite for meetings and events as required, including aiding in site selection.
Undertake additional tasks and responsibilities of a similar nature as assigned.

Required Skills / Abilities

Associate’s degree, within a business concentration, and 1 year of related experience required; Bachelor’s degree preferred.
Must be able to travel.
Experience working on cross functional teams, multitasking, and managing time independently with little direction.
Efficient with Microsoft Office Suite (i.e., Excel, Word, Access)
Excellent communication skills. Must be able to effectively communicate with associates at all levels, including senior executives.
Strong analytical and critical thinking skills.
Excellent organizational and interpersonal skills.
Must be able to manage confidential information.
Ability to work under pressure and to tight deadlines.
Excellent verbal and written communication skills, with proven negotiation skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and strong attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite or related software.
Self-motivated with a high level of initiative.
Must be flexible and willing to work the demands of the department which may be subject to evenings, weekends, and holidays.

Education and Experience

Associate’s degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; at least 1 year experience in the event management or related professional area required; Bachelor’s degree preferred.
1+ years of working experience in the travel and hospitality industry preferred.
Strong customer-service focus and interpersonal skills.
Experience with coordinating multi-tasks and projects with internal stakeholders and suppliers.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
Must be able to access all areas of the facility to determine needs.
Travel required, based on business needs.

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