Conference and Major Events Coordinator (Australasian Research Management Society)

Job Position: Conference and Major Events Coordinator (Australasian Research Management Society)

Company: Flinders University

Expected salary: $86737 – 92481 per year

Location: Bedford Park, SA

Conference and Major Events Coordinator (Australasian Research Management Society) Job Details:

Fixed Term – June 2027 | Full-Time

Professional HEO6 | $86,737 – $92,481 p.a.

Location Bedford Park | Kaurna Country

About the Australasian Research Management Society (ARMS)

The Australasian Research Management Society (ARMS) is the Australasian association of research management professionals. Flinders University is the host organisation for the ARMS Executive Office and provides resources for the Society to operate its business at Flinders University’s Bedford Park Campus.

Since its founding in 1999, the ARMS network has grown to involve more than 4000 members from universities, independent research institutions, government and health and research organisations from across the Australasian region including Australia, New Zealand and Singapore.

Our mission is the development of research management professionals; the promotion of the profession of research management; and the advancement of the research enterprise and is fulfilled by:

A strong, agile and resilient network of research management professionals at all levels and in a variety of settings through personal relationships and professional collaborations, presentations, formal and informal meetings and publications;

Development and promotion of international best practice for research management in Australasia and Singapore that is responsive to the changing factors that influence the research environment; and

Enhancement of the interface between researchers and research management professionals.

To learn more about ARMS, please visit our

About the Role

The ARMS Conferences and Major Events Coordinator delivers high quality secretariat support services to the Conferences and Major Events Committee of ARMS for the delivery of the Society’s annual conference, the biennial Australasian Ethics Network (AEN) conference as well as any other major events held by or in association with the Society from time to time.

You will be accountable for all areas of Event Management, including the coordination and management of small to large scale events as determined by the ARMS Board and the Conferences and Major Events Committee, including coordination of venue, venue logistics, facilities, abstract management, sponsorship management, entertainment, catering, invitations and marketing (exploiting the range of social media platforms) and promotional materials for each event.

Other responsibilities include:

Collaborating with the Chief Operating Officer and Conferences and Major Events Committee to identify opportunities for corporate sponsorship.

Ensuring branding is cohesive and promotional materials and experiences deliver a consistent and effective ARMS brand and messaging.

Maintaining all delegate registrations including social details and financial records using EventsAir software.

Assisting committees through review of abstracts and programming.

For a comprehensive list of duties, please view the Position Description.

Flexibility of working hours is required as after-hours work may also be required, including occasional interstate and overseas travel as approved by the ARMS COO.

About You

Having completed Tertiary qualifications in event management, marketing or related field OR an equivalent combination of demonstrated experience and/or education and/or training, to be successful in the role you will demonstrate:

A proven track record in managing administration and logistics in the delivery of large scale (approximately 800 delegates) and small-scale events, including “hands on” planning, coordination and delivery and problem solving.

High level organisational skills including the ability to work under pressure with competing priorities and deadlines.

Working knowledge of EventsAir, Mail Chimp, Survey Monkey, Canva and WordPress online software systems

An understanding of the Not-For-Profit environment

The ability to form effective working relationships with a wide variety of stakeholders from diverse cultural backgrounds and contribute to a team environment and work autonomously as required.

Life at Flinders

We’re transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work priorities environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don’t just accommodate differences; we embrace and celebrate them. So,

17% Superannuation + salary packaging options

Flexible working arrangements

Wide range of professional development activities and services

We embrace diversity and promote equity and inclusion for all students and staff

Vibrant campus life and amenities including on campus , and (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Please see here for our

Please see here for our

Prescribed Conditions for Employment

A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.

Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University

How to Apply and Information

To , please visit the website via the job portal:

You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the . For more information regarding this position, please contact

Interviews for this position will be held on-line on Wednesday 20 December and Thursday 21 December.

Certification

Applications to be submitted before 10.00pm:

17 Dec 2023

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.

How to Apply?

If you believe you’re a great fit for the role of Conference and Major Events Coordinator (Australasian Research Management Society) Apply Now!

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